1. TERMS & REGULATIONS SECTION 条款和规则
Exhibition Venue 展览会地点
Level 1, Hall 2 – 4, Malaysia International Trade and Exhibition Centre (MITEC)， Kuala Lumpur, Malaysia
马来西亚国际贸易展览中心一楼，展厅 2-4 （吉隆坡）
Exhibition Dates, Time and Admission 展览日期、时间和入场
The Exhibition will be open daily from 18 June 2023 to 20 June 2023. Exhibition hours are from 10.00 am to 06.00 pm.
展会开放参观时间从 2023 年 6 月 18 日至 20 日，上午10时至下午6时。
Professional trade and business visitors only. Minors below the age of 16 are not permitted in the exhibition hall throughout the build-up, exhibition days and dismantling period.
The organizer reserves the right to refuse admission or remove any person(s) without giving reasons, during the buildup, dismantling and show periods.
Contractual Status 合同条列
This document is to be incorporated as an integral part of the Booth Contract signed between the Organizer and the Exhibitor (Hereinafter “The Contract”), and shall be considered as a legally binding document containing the terms and conditions of the Contract and stating the obligations undertaken by the Organizer and the Exhibitors.
Breach of any of the Terms and Regulations contained herein will therefore constitute breach of the Contract, by which the Exhibitor shall be liable for payment of the full amount as stated in the Contract, and the Organizer may accordingly terminate the Contract without cost henceforth.
Failure to Exhibit 未能参展
In the event where the Exhibitor/ Vendor, having signed a contract for exhibition space, fails or refuses to exhibit, due to no fault of the Organizer, and has not been released from the Contract by the Organizer, the Exhibitor shall be deemed to have breached the Contract and shall be liable for the full amount stated in the Contract PLUS any additional costs incurred by the Organizer as a result of such failure or refusal to exhibit.
Limitation of Liability 责任限制
The Organizer shall not be liable for the safety and security of Exhibitors, their employees, representatives, servants, agents, contractors and/or invitees, nor for any exhibit materials, articles, documents or other property of whatever kind, brought into the Exhibition venue at any time during the Exhibition.
The Exhibitor/ Vendor shall bear all liabilities, costs and expenses due to any loss, injury or death of their employees, representatives, servants, agents, contractors and/or invitees as well as that of any third parties and members of the public, however caused as a result of any act, omission, default or negligence on the Exhibitor’s part.
The Organizer shall not in any event be held responsible for any restriction or condition which prevent the construction, erection, completion, alteration or dismantling of booths, or the entry, sitting or removal or exhibits, or for the failure of any services or amenities provided by the hall landlords (if applicable) or other third parties.
Exhibitor’s Insurance 参展商保险
Exhibitor/ Vendor shall make sure that they are fully covered by insurance including, but not restricted to, all risks on their property, exhibits or articles of any kind, public liability and comprehensive protection against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water, theft, accident or any other cause. If the Organizer so demand the Exhibitor shall provide proof to the Organizer that the Exhibitor has adequate insurance coverage.
Exhibitor/ Vendor must ensure that all their staff and the servants, agents or contractors are insured against claims for workman’s compensation.
The period for which such insurance coverage shall be maintained shall commence from the time the Exhibitor/ Vendor or any of their servants, agents or contractors first enters the exhibition grounds, and to continue until the Exhibitor/ Vendors and/or their servants, agent or contractors have vacated the exhibition grounds and all their exhibits and property have been removed from the Showground.
Group Booths 团体展位
Contracting parties for group booths are responsible for ensuring that all Exhibitors/ Vendor within their group are fully aware of, and agree to abide by the terms and conditions under the Terms and Regulations Section.
Subletting of Booths 展位转租
The Exhibitor/ Vendor must not transfer, dispose of, part with or otherwise sublet the whole or part of his booth site, for any financial consideration or otherwise. The Exhibitor/ Vendor must, if he is an agent, distributor or licensee, state at the time of contract the name of the principle to be represented. This does not prohibit the Exhibitor displaying the products of a principle for whom he becomes an agent or a distributor of a licensee after the time of contract, subject to the prior written permission of the Organizer.
Force Majeure 不可抗力
The Organizer shall not be liable to the Exhibitor/ Vendor for any delay, cancellation or non-performance of their obligations under the Contract, in each case to the extent that such occurrence is due to strikes, war, riot, floods, fire, the outbreak of infectious diseases, epidemics or pandemic or any Act of God or any other circumstances not within their control.
The exhibitor company agrees to hold harmless, release and indemnify the event organisers, its officers, representatives, employees and members (the “Indemnified Parties”) from and against any and all losses, damages, liabilities, claims, costs and expenses, including legal fees (on a full indemnity basis) and costs of settlement, arising out of, in connection with or due to the exhibitor company’s participation in the Malaysian Wood Expo (MWE), the use of any information or material supplied to the event organisers, the exhibitor company’s withdrawal from the expo for any reasons whatsoever or any acts and or omissions of the exhibitor company or its staff.
Notwithstanding the foregoing, the event organizers shall not be responsible and shall not be held liable for any loss or damage arising from any delay, failure, interruption or unavailability of the expo or any failure to transmit or receive or loss of application/registration information or loss of any other data due to network failure, internet failure or any breakdown in telecommunication links.
Infringement of Common Areas 占用公共区域
Exhibitors/ Vendors are not allowed to place stickers, signs or posters anywhere at the showground venue as stated in the Contract, other than within their own booth.
Exhibitor’s/ Vendor’s representative(s) shall not solicit business nor distribute brochures, invitations etc. along the gangways and corridors, or near the entrances.
Exhibitors are not allowed to place any display material or exhibit, nor extend their stand structures and fittings, beyond their contracted boundary.
Exhibitors and their Representatives shall not do, or permit anything to be done, which in the reasonable opinion of the Organizers shall cause or is likely to cause a disturbance, nuisance, annoyance, inconvenience, disruption, damage, danger or risk to any person or thing, or to the health or safety thereof, or which does not conform with the general standards of the Exhibition or amounts or may amount to a breach of these Terms and Conditions or the Rules and Regulations.
Exhibitor, their staff and/or crew, agents or contractor shall not be allowed in the Showground after the show hours, unless otherwise approved by the Organizer. If Exhibitor’s displays are very valuable or sensitive and the Exhibitor wishes to hire security personnel to attend to their booth exclusively during off show hours, Exhibitors are required to contact the Official Contractor. Please note that the Exhibitor/ Vendor is not allowed to engage security personnel from other security agencies other than that appointed by the Official Contractor, unless prior approval has been obtained from the Organizer.
Exhibitors/ vendors shall be provided with access pass to enter the showground. Additional passes and Temporary Work Passes can be purchased from the Official Contractor’s counter on site.
For security and safety reasons, exhibit movement in or out of the HALL during show hours are not permitted except with the prior written consent of the Official Contractor.
The Organizer reserves the right to request any of the Exhibitors/ Vendors, their employees, representatives, crew, agents, contractors and/or invitees to leave and vacate the exhibition venue as well as remove their exhibition materials, if they should in any way cause chaos, discomfort, or threaten the safety and smooth proceedings of the exhibition in any manner whatsoever.
Once the exhibition closes on the last day, remove all valuables for immediate packing. DO NOT leave your stand unattended. DO NOT leave exhibits, souvenir items, consumables etc. at your stand, not even in locked cupboards as all furniture will be retrieved by suppliers once the show is over.
Exhibitors shall ensure that they are fully covered by insurance and take out public liability and comprehensive protection as the Organiser will not be responsible for the safety of all that have been brought into the venue by the exhibitors, their agents, sub-contractors and visitors.
Storage and Disposal 储存和处置
The Organizer is unable to provide onsite storage facilities for packing materials, carton boxes or other property of the Exhibitor.
Exhibitors requiring storage facilities should make prior arrangements with the Official Forwarding & Logistics Agents or through their own transport agent.
The Organizer reserves the rights to remove/dispose of any carton boxes, cases and/packing materials left or abandoned in the exhibition halls or their vicinity (entrance and exit, loading bay, etc) on the eve of exhibition/exhibition day or after the dismantling period. Any cost incurred will be borne by the Exhibitor主办方有权利在展会前夕/展览日或撤展期，清除/处理任何留在展馆或其附近（出入口、装卸区等）的任何纸箱、箱子和/包装材料。上述所产生的任何费用将一律由参展商承担。
Removal of Exhibits 移除展品
Exhibits can only be removed from the exhibition halls after show closure on 20 June 2023 at 1600 hrs.
展品只能在 2023 年 6 月 20 日 1600 时闭幕后从展厅移走。
While the Organiser will maintain security surveillance at all times, Exhibitors are reminded that goods will be most at risk during dismantling period and that stands should not be left unattended until all portable items have been removed and hired items and equipment collected by the appropriate suppliers. It is not advisable to leave exhibits overnight on 20 June 2023.
主办方将时刻保持安全监控，但仍提醒参展商注意其货物在撤展期间面临的风险最大，展位不应无人看管，直到所有便携式物品已被移除并由相关的供应商撤离租赁物品和设备。不建议把商品遗留超过 2023 年 6 月 20 日。
Exhibit Heights & Weight 展品高度和重量
Maximum Exhibit Height: Maximum height for Shell Scheme booth – 2.5m (H), Maximum height for special design display – 4m (H). Exhibitors shall notify the Official Contractor of any items or machinery over the height limit or exceeding 2000kg in weight.
最大展品高度：Shell Scheme 展位最大高度 – 2.5m (H)，特殊设计展示最大高度 – 4m (H)。参展商应将任何超过高度限制或重量超过 2000 公斤的物品或机械通知主场搭建商。
Presentation and Demonstration of Machines/Exhibits 现场展示及演示机械/展品
An Exhibitor intending to operate machinery/equipment or carry out mechanical demonstrations in his booth must provide full details of the demonstration/working exhibits overleaf and attach photographs / technical brochures describing the working exhibits.
Please pay special attention to safety regulations:
- Secure and safeguard all operating machinery to avoid injury to visitors
- Cause no annoyance to visitors or other exhibitors.
- Make sure that no gas and arc welding is carried out in the exhibition hall.
- The use of naked flame is not permitted in the exhibition hall.
- Isolate starting devices to prevent operation by unauthorized persons.
The Organiser reserves the right to stop any product demonstration and/or remove the equipment that is considered unsafe.
Collection from Public/ Soliciting 公众征集
Exhibitors are not permitted to collect money from the public for any charitable or other reason. Subject to the conditions of a Show License/ contract, charities may sell products to raise funds for their cause however, are not permitted to solicit donations from the public. Exhibitors/ Vendors must not induce, or design any exhibit to induce, any person or persons into joining any club, association, society or other body unless the written approval is first obtained from the Organizer.
Furniture and Electrical Fitting for Rental 家具电器租赁
A range of items are available for hire from the Official Contractor. Please refer below.
Form 5: Furniture on Hire 家具租赁
Form 6: Lighting & Power 照明与电源
Potted Plants & Flower Arrangements 盆栽和花卉摆设
NO outside plants are allowed into the hall. Exhibitors can rent directly from Official Contractor. (Please refer to Potted Plants Order Form)
Food & Beverages 食品和饮料
Cafeteria and snack/drink counters will be at Garden Court Café (North entrance) & Anggun Chef Café (Level 1, Foyer). Catering services are available for booths upon reservation.
自助餐厅和小吃/饮料柜台将设在 Garden Court Café（北方入口处）和 Anggun Chef Café（1 楼, 门厅)。如需展位餐饮服务， 展商可提前预订。
No outside food may be brought into the Centre. Exhibitors must abide by the Food Act 1983 and Hazard Analysis Critical Control Point (HACCP) and the Centre FOQESH guidelines.
不得将外来食物带入展馆。参展商必须遵守 1983 年食品法和危害分析关键控制点 (HACCP)以FOQESH中心指南。
First Aid Services 急救服务
First aid services located at South Entrance
Prayer Room 祈祷室
Prayer Room are available at main building for Male and Female.
Smoking Policy 吸烟政策
Smoking is not allowed at any time in the Halls and associated work area.
Extended Hall Operation Hours 展馆营业时间延长
Contractors / Exhibitors who requires an extension of the hall’s operation hours must inform the official contractor beforehand and is subject to Organizer’s approval.
Extension of the hall operations hours are charged RM 3,000.00 nett / hour
展馆营业时间延长将以每小时 RM 3,000.00 收费。